Issuance of Procurement Card

The following are the steps for issuance of a procurement card:

• Requests for procurement cards must be submitted to the Business Office by the supervisor or Department Chair or through the onboarding process.
• The Business Office will contact the Cardholder once the card is received and ready to be picked up.
• Cardholder must execute a Cardholder Agreement before using the procurement card.

Employees who make infrequent College purchases or need a purchasing card for temporary use will be issued a virtual card.  If the employee must make a purchase where a virtual card cannot be used, the purchase can be reimburse by submitting a receipt and an approved expense reimbursement form.  These cards must be returned with the approved receipt(s) in a timely manner.

LINE OF AUTHORITY

Responsible Office: Business Office

Contact person in that office: Vice President of Finance

EFFECTIVE DATE:  June 30, 2026

Approved by President:  June 30, 2026