Welcome to Records Office & Registrar! Here you will find helpful information about:
Click HERE to view information about the AJA@™ State Tech Grading System.
Click HERE to view information about Academic Honors.
Click HERE to view information about Academic Probation.
Click HERE to view information about Academic Suspension.
Click HERE to view the graduation requirements.
Students must complete the graduation application in myTech under the myForms section.
Application deadlines are:
December graduates—apply by August 1
May graduates- apply by November 1
August graduates- apply by February 1
March 1 -deadline to order regalia for qualified participants and for changes to the Commencement program.
Degree requirements can be found in the College Catalog on the State Tech website. Students can track their individual progress in myTech by monitoring their Advising Worksheet. State Tech has one Commencement ceremony in May. Students who met graduation requirements in the preceding December or plan to meet graduation requirements in May or August of the current year can participate in the May Commencement ceremony. Please note, students must be enrolled in all required courses to participate in the Commencement ceremony.
In addition to the academic requirements, students must complete all required exit assessments to satisfy graduation requirements. Specific information about exit tests can be found on the student’s Advising Worksheet found in myTech. Questions regarding requirements should be directed to their Academic Advisor or the Testing Center.
The name printed on diplomas will match the student’s official first and last names on file with the Records Office at State Technical College of Missouri. Students may choose to use their full middle name, initial, or no middle name. Any changes to legal names must be made before the student’s commencement date. If a legal name needs to be updated, students should visit the Records Office in ITC 101 with original documentation of their name. Examples of documentation include marriage certificate or court documents.
Diplomas will be mailed approximately six to eight weeks after the end of the semester to the mailing address on file with the Records Office at State Technical College of Missouri. Students should verify their mailing address is correct before their commencement date. Students can log into myTech to update their mailing address. If students have any holds on their account, their diploma will not be mailed until their hold(s) are resolved. Hold information can also be found in myTech.
State Technical College of Missouri does not have a copy of your diploma on file. If you need to order a replacement diploma, please notify the Records Office. There is a $25 replacement fee. Replacement diplomas need to be printed and signed so please allow four to six weeks for processing.
Click HERE to view the academic calendar.
Click HERE to view important dates!
Students who want to add a course to their schedule should submit a completed Add/Drop form to the Records Office, ITC101. Students should pay close attention to the Last Day to Add Deadlines listed in the Important Dates published each semester. Students must have approval from their Academic Advisor to add course(s) to their schedule.
Students who want to drop a course from their schedule should submit a completed Add/Drop form to the Records Office, ITC101. Students should pay close attention to the Last Day for Refund Deadlines and the Last Day to Withdraw Deadlines listed in the Important Dates published each semester. Students are encouraged to discuss dropping a course with their instructor before dropping a course. Students must have approval from the instructor, their Academic Advisor, Financial Aid, and the Cashier to drop course(s) from their schedule.
Students should pay close attention to the Last Day to Withdraw Dates listed in the Important Dates published each semester. This date is the date a student can drop a course and receive a WD grade, which does not impact their overall Grade Point Average (GPA). The Add/Drop form is required to drop a course(s).
Students should pay close attention to the Last day for 100% refund dates listed in the Important Dates published each semester. This date is the date a student can drop a course and receive a financial refund. Courses dropped during this time do not appear on the student’s transcript.
To completely withdraw from State Tech, follow the instructions HERE.
Students who attended State Technical College (formerly Linn State Technical College) after 2000 can log into myTech to view and print their unofficial transcript. Once logged in, students can access myGrades from the menu and click on the myUnofficial transcript link. More detailed instructions can be found under the Resources tab on myTech HERE.
Once students have been admitted into State Technical College of Missouri, the Admissions Office will provide students with initial registration information. Students attend a Rev-Up event to enroll in courses their first semester. Students should attend that event so they can obtain their first semester schedule and gain valuable information about the college.
Each subsequent semester, the Records Office pre-registers students in courses following the student’s Degree Plan, which can be found the College Catalog on the State Tech website. Students will be notified when their schedule is ready for them to confirm in myTech. Students are given an opportunity to change their schedule. These dates are published in the Staying in Touch emails that are distributed to students frequently. Students should watch their student e-mail account for instructions and deadlines and work closely with their academic advisor. Students can also monitor their progress towards graduation by running an Advising Worksheet in myTech.
Students may request proof of enrollment for purposes such as good student discounts on insurance or scholarships. In most instances a copy of the student’s current schedule or unofficial transcript satisfy these requests. If students need more detailed information, they can complete the Student Verification Release form to the Records Office. This form can be found under the Resources page of myTech HERE.
FERPA is the Family Educational Rights and Privacy Act (FERPA). This is a federal law designed to protect the confidentiality of your academic records at State Technical College of Missouri.
FERPA begins on the first day of classes.
FERPA allows eligible students the right to:
The College will not disclose any personally identifiable information about students (except directory information) without the written consent of the student. Directory information is not generally considered harmful or an invasion of privacy. Director Information at State Tech includes:
Directory information may be shared without the student’s consent. Students who wish to restrict access to their directory information can contact the Registrar’s Office, ITC101. If students restrict their access, no information about the student will be released to a third party without their written consent. This includes, but is not limited to, requests from prospective employers, the commencement program, Dean’s List information, commencement lists, or submission to local newspapers.
Students will also not be able to call to receive verbal information over the phone. All information must be done in person, through their student email account, or with a signed release.
Written requests to withhold directory information will be honored, even if the student is no longer enrolled at the College. The student can revoke their request by sending a signed written request to the Registrar’s Office.
Students can update their address by logging into myTech.
Students can make a change to their legal name by visiting the Records Office in ITC 101 with original documentation of their name. Examples of documentation include marriage certificate or court documents.
Students can update the Social Security Number on file by visiting the Records Office in ITC101 with original documentation of their Social Security Number. Students must provide a government-issued photo ID and the Social Security card showing the student’s correct name.