Employee Transfer Policy

The employee transfer policy applies to current employees who apply for transfers and promotions within State Tech or former employees whose employment has terminated within the last three years who reapply.

State Tech recognizes that employee motivation, productivity, and retention are dependent upon job satisfaction, and therefore, State Tech encourages current employees to pursue other employment opportunities within the College.  If an employee wants to apply for a different position, the employee must have been in his or her current position for at least 12 months and be in good standing. The 12-month requirement may be waived if the position the employee currently holds is being adversely affected by a reduction in the work force, job elimination, or a significant change in the terms and conditions of employment.

Employee Transfer Procedure

Application Process

Internal applicants must complete the application process for any internal position.  Applicants must also complete the screening and interview process along with any other candidates. An employee’s initial application is considered confidential.

Transfer Process

If the transferring employee is being considered for the position after the interview stage is complete, the hiring supervisor will notify the Office of Human Resources and a review of the employee’s or former employee’s personnel file for substantive documentation relating to the employee’s job performance or conduct will be done. This review shall include current performance evaluation, commendations and any current formal corrective actions including a performance improvement plan. This information will be relayed to the hiring supervisor/manager on a confidential basis. The existence of documentation supporting current or prior FMLA leave, reasonable accommodations or workers’ compensation payments will not be part of this review.

Once an offer is made and accepted, the current and hiring supervisors will discuss a transition plan for the transferring employee. Transfers typically occur within two to four weeks with four weeks being the max. For academic related positions, the typical transfer would occur at the end of the academic year.

LINE OF AUTHORITY

Responsible administrator or office: Human Resources

Contact person in that office: Amy Ames

EFFECTIVE DATE: August 16, 2023

Approved by President: August 16, 2023