Expense Reimbursement Request

All requests for reimbursement of expenses paid by an employee on behalf of the College must be made on an Expense reimbursement request form.

• The Expense reimbursement request must be signed by the employee and approved as required by the College’s approval guide – see Quick Reference Approval Guide. In no case should employees approve their own form.
• Itemized receipts are required to be attached to the Expense reimbursement request for all expenditures in which reimbursement is being sought. Employees will not be reimbursed for expenses without a detailed receipt.
• The College and its employees only request reimbursement of expenses after the expense has been incurred. Under no circumstances shall a request for reimbursement be made before an expense has been incurred.

Expense reimbursements must by turned in no less than monthly and are due on the 10^th of the month for the previous month.

LINE OF AUTHORITY

Responsible administrator or office: Business Office

Contact person in that office: Jenny Jacobs

EFFECTIVE DATE: August 16, 2023

Approved by President: August 16, 2023