The College will pay or reimburse for reasonable and necessary meal expenses incurred during authorized College travel or when conducting College business. Actual expenses may be paid with a College procurement card, or by the employee and reimbursed after the trip via an Expense Reimbursement Request. Expense reimbursements must be turned in no less than monthly and are due on the 10th of the month for the previous month. Itemized receipts for all meals purchased must be attached to the appropriate form when reporting these expenses, but for instances where only a non-detailed receipt is available, a missing receipt form should be submitted. The College will not reimburse employees for alcohol. Efforts should be made to have taxes removed from the bill, but in instances where this is unreasonable, the College will reimburse the sales tax incurred. Meal expenses allocated to federal awards will specifically follow guidelines of the Uniform Grant Guidance.
LINE OF AUTHORITY
Responsible administrator or office: Business Office
Contact person in that office: Jenny Jacobs
EFFECTIVE DATE: August 16, 2023
Approved by President: August 16, 2023