Attendance

All employees are expected to arrive on time, ready to work, every day they are scheduled to work. If unable to arrive at work on time, or if an employee will be absent for an entire day, the employee must contact their supervisor as soon as possible.

Key Terms
Unscheduled Absence – Any absence of any length of time to include tardiness or early departure, that is not scheduled with the supervisor before the close of business the previous business day.

Excused Absence – An absence where an employee provides the supervisor with sufficient notice, (before close of business the previous business day); and the absence request is approved prior to the absence; and the employee has sufficient accrued paid time off to cover the absence. At their discretion, supervisors may excuse an absence if all three conditions are not met.

Unexcused Absence – Not including any absence covered by the FMLA, any absence not scheduled and approved in advance of the absence (before the close of business the previous business day); any absence not approved by the supervisor: any absence the employee does not have sufficient paid time off to cover the absence. At their discretion, supervisors may excuse the absence if any one of these conditions are present.

Inpatient Care – Care provided by a health care provider that required admission to a hospital and an overnight stay.

Supervisor Responsibility
Supervisors will notify employees when an absence is recorded as unexcused. Employees will be notified within 72 business hours of the completion of the absence period or within 72 business hours of the completion of the absence after the supervisor is aware of the absence, whichever is later.

Absences
Excessive unexcused absences (six occurrences in six-month period) may result in discipline up to and including termination. Failure to show up or call in may result in discipline up to and including termination. If an employee fails to report to work or call in to inform the supervisor of the absence for 3 consecutive days or more, the employee will be considered to have voluntarily resigned employment.

Physician’s Notes
Employees are required to provide a physician’s note indicating the employee is cleared to return to work after an absence of three or more consecutive days of illness. Failure to provide the document may result in the absence being recorded as unexcused. Health care provider’s correspondence must be on the provider’s office letterhead and include the number of days absence required and/or any limitations upon your return to duty.

LINE OF AUTHORITY
Responsible Office: Human Resources
Contact person in that office: Vice President of Operations
EFFECTIVE DATE: June 20, 2025
Approved by President: June 20, 2025