Military Leave

State Tech supports the military obligations of all employees and grants leaves for uniformed service in accordance with applicable local, state and federal laws.

Employees of this college who are members of the National Guard or of any reserve component of the Armed Forces of the United States are entitled to a leave of absence without the loss time, pay, regular leave, or any other right or benefit they are entitled to for a period to time not to exceed 120 hours in any federal fiscal year, (October to September).

Military leave will be calculated and charged in whole hours and only charged when the employee would have been required to work either on campus or off. Employees using military leave in excess of 120 hours in a federal fiscal year are authorized to use accrued vacation or personal time paid time off they have available. Employees without accrued paid time off, or those choosing not to use their paid time off, will be placed in a leave without pay status and are subject to payroll deductions in accordance with local, state, and federal laws.
Employees are required to notify their supervisor 30 days prior to the start of military leave or as soon as practical when orders or requirements are received. Notification may be verbal or written and should be accompanied with the orders from the issuing authority. Employees using military leave must return to work under the following timelines:

• Military Duty 1-30 days: Return the next scheduled workday after completion of duty, necessary travel time, and 8 hours of rest.
• Military Duty 31-180 days: Employees must contact the Human Resources Department within 14 days of completion of service to request reemployment.
• Military duty 180 days or more: Employees must contact the Human Resources Department with 90 days of completion of service to request reemployment.

Employees are required to submit a copy of their official military orders with a certification of completion to receive paid or unpaid military leave.

All employees who enter military service may accumulate a total absence of 5 years and still retain employment rights.

LINE OF AUTHORITY
Responsible Office: Human Resources
Contact person in that office: Vice President of Operations
EFFECTIVE DATE: June 20, 2025
Approved by President: June 20, 2025